Techniques to Boost your Time Management Skills.
Be clear about Goals:
A goal
is a desired result that a person plans to achieve. Because setting goals gives
you direction, long term vision and helps you organize your time.
How to set your Goals:
Identify what is the purpose of doing a task and
plan how to perform it.
Divide the problem into smaller chunks.
Finally, start working on it.
Schedule your time:
Scheduling
helps you manage your time efficiently, effectively and productively.
How to schedule your time:
Use calendar to
schedule your appointments, meeting and other responsibilities.
Use to do list to
note down all your tasks and prioritize them according to their need.
Use priority matrix
to help you organize your task easily.
Monitor how you spend your time:
Note down at what time you
started a task/work and at what time you finished it. Record how much time you
are spending on each activity for a week/month. And then determine which of those activities were useful and which ones were wastes of time.
Here are some of the software’s that you can use to monitor your time:
Rescue
Time
Chrometa
Manic
Time
Klock
Avoid multitasking:
Because Multitasking leads to 40% drop in productivity and
increased stress. When we shift between different tasks/jobs we make more
errors. We experience difficulty in making decisions and we become less creative.
How to avoid multitasking:
Force your
brain to focus on one task at a time.
Avoid
distractions.
Write
down all the tasks and prioritize them.
Optimize
your work environment (keep your workplace clear).
Exercise:
Exercise regularly, because it will
helps your brain stay alert, focused, improves your mood, boosts energy and
promotes better sleep.
Eat healthily:
Take
small bites of meal compared to large one, because it will helps keep your
brain alert, and drink more water to hydrate your body and keep your brain
happy.
Block other distractions:
Here are some suggestions that may help you to block distractions:
Distance yourself from those activities that may
distract you, like surfing the net, watch TV serials etc.
Find a quieter place like Library or any other
place where you feel comfortable.
Eliminate all noises, like; listening to Music
or watching TV.
Tell your parents, siblings and friends not to
disturb while you are working.
Unplug or switch off the appliances that might cause distractions like: TV, Cellular phones etc.
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